Bilingual RFQ Template for Chinese Suppliers

An RFQ (request for quotation) is a structured request for a supplier to price a defined product and explain the terms. It is not a purchase order and not a substitute for a contract. The template below is intentionally specific enough to compare answers while leaving room for the supplier to identify constraints.

Fields to include

• Product name and reference images
• Material, dimensions, tolerance, finish and function
• Variants, quantity and price tiers
• MOQ by product, color, size, logo and packaging
• Sample cost, sample lead time and sample approval method
• Private-label logo, artwork, label and packaging requirements
• Production lead time and available capacity
• Payment terms and beneficiary identity
• Quality inspection method and defect standard
• Certificates, test reports, labeling and destination-market requirements
• Shipping basis, delivery address and any excluded fees

Copy-ready English RFQ

Subject: RFQ for [PRODUCT NAME] - [INITIAL QUANTITY]

Hello,

We are sourcing [PRODUCT NAME] for the [TARGET MARKET] market. Please quote the exact specification below.

Product specification
- Product: [generic product name]
- Reference image/link: [link]
- Material: [required material or supplier proposal]
- Dimensions/capacity: [details and tolerance]
- Color/finish: [details]
- Variants: [colors/sizes]
- Packaging: [standard or custom requirements]

Please confirm separately:
1. Unit price for [QTY 1], [QTY 2] and [QTY 3]
2. MOQ by product, variant, logo and packaging
3. Sample cost, sample lead time and whether it is credited to a bulk order
4. Logo method, artwork requirements, setup cost and production MOQ
5. Packaging options, dieline requirements and packaging MOQ
6. Production lead time, available capacity and reorder lead time
7. Materials, dimensions, tolerances and current product photos
8. Available certificates or test reports for the exact product configuration
9. Quality inspection options, defect handling and replacement policy
10. Payment terms, beneficiary name and shipping basis

Please identify any assumption or item not included in your quotation. We will review the sample and written quotation before placing an order.

Best regards,
[NAME]

Copy-ready Chinese RFQ

主题：询价 - [产品名称] - [首单数量]

您好，

我们计划将[产品名称]销售至[目标市场]。请根据以下明确规格报价，并将不同费用分开列出。

产品规格
- 产品： [通用产品名称]
- 参考图片/链接： [链接]
- 材料： [要求材料或请供应商建议]
- 尺寸/容量： [具体要求及公差]
- 颜色/表面处理： [具体要求]
- 款式/规格： [颜色、尺寸等]
- 包装： [标准包装或定制要求]

请分别确认：
1. [数量1]、[数量2]、[数量3]的单价及阶梯价格
2. 产品、颜色、尺寸、Logo和包装的最低起订量
3. 样品费用、打样时间，以及大货订单是否可抵扣
4. Logo工艺、文件要求、开版/设置费用和生产起订量
5. 包装方案、刀模/设计文件要求和包装起订量
6. 生产周期、可用产能和补单周期
7. 材料、尺寸、公差及当前产品图片
8. 针对该产品最终配置可提供的认证或测试报告
9. 质检方式、瑕疵标准、补货或赔付方案
10. 付款条件、收款主体名称和运输报价基础

如报价中有未包含的费用或假设，请单独说明。我们会在下单前审核样品和书面报价。

谢谢！
[姓名]

How to compare replies

1. 1

   Normalize the specification

   Put every supplier's answer beside the same product version, quantity, packaging and shipping basis.

2. 2

   Separate known and missing fields

   A blank answer is not agreement. Mark missing certificates, unclear material, unknown MOQ and unconfirmed delivery terms.

3. 3

   Ask one focused follow-up

   Send a short list of discrepancies and ask the supplier to confirm in writing. Avoid negotiating five changes at once.

4. 4

   Convert the answer into approval records

   Use the final sample, artwork, quotation, purchase order and inspection plan as one connected record.

FAQ